When people leave a company or a position, they are often unsure of how to write a resignation letter. Here are some quick tips and an example to help you.
1. A letter of resignation follows the standard format and conventions of business and formal letters in general.
2. Write in a similar way as you would write other formal correspondence, for example, in the same way that you could write to your lawyer.
3. It’s great to add a touch of honesty, if possible. Make sure it’s genuine and don’t overdo it. A very short, honest and positive comment is great (but if it’s not sincere, leave it out!)
Here’s an example of a good professional resignation letter:
Re: Notice of resignation
Dear [Recipient’s name],
Please accept this letter as notice of my resignation from my position at Level Production Company as a Systems Analyst. With two weeks notice as specified in my contract, this means that my last day of work will be April 6, 2006.
After much thought, I have decided that it is time to make a career change and have accepted a position with another company outside of Portland.
You will have my full cooperation in the next two weeks to deliver the features smoothly and train a successor if necessary.
Thank you for the opportunities you have provided me during my time in business. I appreciate the information this position has provided me about the consumer data industry. Being part of the team that created the user interface for LPC’s first foray into consumer analytics has been a highlight for me.
I want to wish you and the team the best for the future.
That is all! Here are the basic guidelines for writing a great resignation letter.